Archiving and Data Distribution Policy

This Archiving and Data Distribution Policy outlines the procedures for preserving and providing access to all published content of the International Journal of Interdisciplinary Medicine and Applied Sciences (IJIMAS). The policy ensures the long-term accessibility, integrity, and usability of articles and materials for research, education, and public benefit.

Scope

This policy applies to all articles, data, and materials published in IJIMAS, including:

  • Final published versions of articles
  • Accepted versions after peer review
  • Submitted manuscript versions
  • Metadata associated with articles

Archiving Process

1. Identification of Archiving Candidates

All published and accepted articles, supplementary materials, and metadata are identified for inclusion in the journal's archive.

2. Archiving Format

Materials are archived in standard, durable formats such as PDF, XML, and ZIP for ease of access and long-term preservation.

3. Metadata Creation

Each article includes comprehensive metadata for indexing, retrieval, and citation. Metadata includes:

  • Article title
  • Author(s) with ORCID IDs
  • DOI (Digital Object Identifier)
  • Keywords
  • Abstract

4. Archiving Storage

Archived materials are securely stored using the following systems:

  • LOCKSS (Lots of Copies Keep Stuff Safe): Ensures permanent and decentralized storage of digital content through multiple copies in participating libraries.
  • CLOCKSS (Controlled LOCKSS): Provides an additional layer of archiving for global open access repositories.
  • Publisher's Repository: Full-text articles and materials are hosted on the official IJIMAS website (https://www.ijimas.com) for unrestricted access.

5. Open Access Distribution

All articles are distributed under the Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 (CC BY-NC-ND 4.0) license, enabling non-commercial use with proper attribution while prohibiting derivatives.

6. Permanent Identifiers

Each article is assigned a unique DOI, ensuring persistent and reliable citation and retrieval.

7. Regular Archiving Review

The editorial team conducts periodic reviews to ensure archived materials remain accessible, up-to-date, and secure.

Archiving Locations and Accessibility

  • Institutional Repositories: Authors are permitted to deposit their articles in institutional repositories (e.g., DSpace, AVESIS) or subject-based archives with proper citation and DOI linkage.
  • Author's Personal Website: Authors can share all versions (submitted, accepted, and published) on their personal or institutional websites without embargo.
  • Public Subject-Based Archives: Articles can be self-archived in public archives for academic sharing.

Retention and Revision of Archived Materials

Archived materials are retained indefinitely to support the dissemination and historical preservation of research. This policy is subject to periodic review to reflect advancements in archiving technologies and best practices.

Roles and Responsibilities

Editorial Office

  • Ensures compliance with the archiving policy.
  • Manages relationships with LOCKSS, CLOCKSS, and other archival systems.
  • Conducts regular audits of archived materials.

Authors

  • Retain copyright of their articles.
  • Ensure proper attribution and linking to the DOI or journal homepage when self-archiving.

LOCKSS and CLOCKSS Systems

  • Provide decentralized and secure preservation of articles to ensure their accessibility in perpetuity.

Version Accessibility and Embargo

Published Version (Final PDF)

  • Embargo: None
  • Access: Open access on the IJIMAS website, institutional repositories, and public archives.
  • Conditions: Articles must be cited appropriately, and reuse is limited to non-commercial purposes under CC BY-NC-ND 4.0.

Accepted Version (Post-Peer Review)

  • Embargo: None
  • Access: Can be archived in institutional repositories, author websites, and public archives.

Submitted Version (Pre-Review)

  • Embargo: None
  • Access: Authors may deposit this version in archives with a note indicating it is the pre-review version.

Licensing and Copyright

All articles in IJIMAS are published under the Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 (CC BY-NC-ND 4.0) license.

  • Author Copyright: Authors retain full copyright of their work.
  • Reuse: Articles can be used for non-commercial purposes with proper attribution. Derivatives or modifications are not permitted without prior consent.

Compliance and Permanent Access

LOCKSS and CLOCKSS Integration

IJIMAS uses the LOCKSS and CLOCKSS systems to ensure permanent, authoritative copies of all articles are preserved across multiple secure locations.

Permanent Article Identifiers

Each article is assigned a DOI for reliable and permanent referencing.

ORCID Integration

Authors are required to include their ORCID IDs to ensure proper attribution and integration with global research systems.

Contact Information

For questions or concerns regarding the IJIMAS Archiving and Data Distribution Policy, please contact:
Editorial Office
International Journal of Interdisciplinary Medicine and Applied Sciences (IJIMAS)
Email: editor@ijimas.com